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Driver Vehicle Inspection Report (DVIR)

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Driver Vehicle Inspection Report (DVIR)

Optimize operations with digital maintenance reports

​The Driver Vehicle Inspection Report, or DVIR, is a vital aspect of any fleet operation. Our electronic Driver Vehicle Inspection Reports (DVIR) allow drivers to complete and submit daily vehicle inspections via an in-vehicle tablet. The device electronically details pre-trip and post-trip checks and sends a digital report directly to fleet managers. Teletrac Navman allows drivers to submit DVIRs digitally, complete with photos and signature capture, creating a closed-loop audit trail.  

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DVIR IN ACTION 

Benefits for Drivers 

DVIRs are designed to make pre- and post-trip inspections easier for drivers and their managers.  

  • Complete DVIRs directly on your mobile device 
  • Send DVIRs wirelessly to managers at the start and end of each shift 
  • Note maintenance issues and include photo evidence 
  • Get alerted to safety affecting defects immediately  
  • Get alerted when safety affecting defects have been resolved 

 

DVIR
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OFFICE USAGE 

Benefits for Managers 

Streamline reporting and compliance mandates with a paperless process designed to speed up inspections and help businesses address problem areas sooner.  

  • Receive driver inspection reports in real-time, rather than waiting for drivers to file 
  • Spot and resolve compliance or maintenance issues before they become safety or security hazards
  • Reduce the mounds of paperwork consuming your day-to-day work 
  • Run reporting to manage VIR compliance  

PUT COMPLIANCE FIRST 

FMCSA DVIR Regulations 

Under federal law, the FMCSA requires drivers to complete a Driver Vehicle Inspection Report before and after each day’s work.  

  • Stay compliant with DVIR rules and regulations as defined under sections 393.11 & 393.13 of the CFR 
  • Alerts and notifications remind drivers and motor carriers of late or missing reports 
  • Understand which vehicles are and are not exempt from inspections 
FMCSA Requirements

THE DVIR PROCESS 

Protect yourself and your drivers with DVIR 

Inspections

THE INSPECTION

There are a few essential components to the Driver Vehicle Inspection Report that every driver should inspect every day. This list includes, but is not limited to:

  • Brakes
  • Wheels and tires
  • Steering
  • Lights
  • Mirrors
  • Windshield wipers
  • Emergency equipment, including fire extinguishers and first-aid kits
  • Trailers and other power units
Reporting Defects

REPORTING DEFECTS 

Once the inspection is complete, drivers can electronically record any defects or other deficiencies directly from their mobile phones. Items to note should include any malfunctions and issues that could lead to a breakdown or malfunction in the future.  

Drivers can include photographic evidence to make it easier for motor carriers to identify the severity of the issue and take corrective action. Drivers can then sign off and submit inspections wirelessly.  

Compliance

COMPLIANCE 

The laws governing DVIR can be vague. While the statutes outlines precisely what needs to be in your Driver Vehicle Inspection report, it doesn’t provide guidance on how to fill out the form.  

With Teletrac Navman, motor carriers can create digital processes that help drivers to complete all elements required in DVIR processes, including the required verifications and acknowledgments. 

Driver Vehicle Inspection Reports 

Frequently Asked Questions 

DVIR compliance creates a lot of questions. We’ve compiled a list of the most frequently asked DVIR questions to help drivers and motor carriers get the answers they need.  

The Driver Vehicle Inspection Report should include pre- and post-trip inspections of the following vehicle components: 

  • Steering 
  • Brakes 
  • Wheels and tires 
  • Lights 
  • Mirrors 
  • Safety and emergency equipment 
  • Windshield wipers 
  • And trailers or other power units 

The report is also required to contain a date and vehicle identification information, such as license plate number, fleet ID number, or VIN. Drivers must sign reports stating the information provided is accurate to the best of their knowledge.  

DVIR stands for Driver Vehicle Inspection Report. It is a formal inspection mandated by the Federal Motor Carrier Safety Administration (FMCSA) that drivers must carry out at the beginning and end of each shift stating the vehicle is safe to operate. The report can be completed either via paper or digitally and must be retained for at least three months from the date the report is submitted.  

Safety is the most important reason for conducting Driver Vehicle Inspection reports, but failure to do so can result in severe fines and penalties.

The U.S. Department of Transportation governs DVIRs under the Federal Motor Carrier Safety Act. Penalties can be imposed upon motor carriers for missing or incomplete Driver Vehicle Inspection Reports of $1,270 a day. Knowingly falsifying, destroying, or altering a DVIR can result in a maximum fine of $12,695. And finally, a civil penalty of up to $15,419 can be imposed for each instance of non-recordkeeping.

In addition to fees, the DOT can remove any vehicle from service that’s found to be out of compliance with DVIR rules, which can result in loss of revenue and a lower CSA score.